The sales presentation

Sales presentations have a specific setting. Often, the audience is relatively small. Most of the time you would have time to discuss and prepare the meeting in phone calls before hand. Where as in a VC pitch presentation the audience is probably constantly testing for reasons not to invest in you, someone sitting through a sales presentation would actually really want to buy something from you. Here are some observations (in no particular order) to help you design better sales presentations.

A good sales presentation does not always equal a slide deck Some sales meetings can be conducted without PowerPoint at all. An alternative is a meeting sketched out live on a white board. For example, you could run your client live through a calculation of the financial benefits of your product. It will be clear that although there are no PowerPoint slides involved, these type of presentations might actually require more preparation than regular slide shows.

Talk about the customer issue rather than yourself. Pages and pages about the history of your company, how many employees you have, where your offices are located, are all about your, and not about the issue your customer is struggling with. If you are a startup and you need to establish that you are a financially stable company, do so, but in (most) other cases do not bore your audience with talking about yourself.

Listen, listen, listen. Each customer has specific issues, and customers are very keen to explain them to you. Listen carefully in the phone calls leading up to the meeting. Listen in the meeting. Focus your sales presentation exactly on the customer. Look the audience in the eye and see whether you maintain the attention, there is still eye contact. Rigorously sticking to your script even when the customer signals (questions, interruptions, eye movement) she wants to take the discussion in a different direction is a sure recipe for a turn down.

Sell the problem rather than the solution. Showing that you can articulate/understand the customer's problem is much more effective in sales presentations than spending pages and pages on the benefits of your product. Once you have sold the problem, the customer is likely to buy your solution.

People buy on emotion, justify with facts. Pages of pages with quantified facts are in most cases not the swing factor in a buying decision. Rather, the decision to buy a product or service needs to feel right. I can trust this company, I can work with this person, I can identify with this brand. The real buying decision is emotional. Facts and data are for the justification after the decision is made. As such, your sales presentation should provide both. (Thank you Bert Decker for reminding me of this)

Be careful with attacks on the competition. There is always a temptation to lash out at the competition in your sales presentation. Be careful. First of all I suggest never write these things down in slides. Rather, address these issues verbally during your presentation. Secondly, make sure you got your facts right. If a customer is sitting through presentation of multiple suppliers, they might actually have more knowledge about your competitor's offering than you have. Comments without substantiation are an instant loss of credibility.

Avoid generic statements. People have been reading the same jargon of product benefits all over: cost effective, efficient, scalable, reduces churn, good ROI. If you use this language without a specific context or backup, it is highly likely that they will not register in the mind of your customer. Be specific. Use anecdotes. Present unexpected visuals.

Talk value instead of features. A customer sitting through a sales presentation is interested in the value your product or service brings, not in the list of features. Long feature lists are boring to listen to and not relevant for the purchasing decision. Talk value, and point to a detailed page in the appendix with all those great product features.

Show real images. Stock photography is artificial. Beautiful people and perfect settings working together perfectly. Why not show the real face of your company? A picture of the first shift at 6AM in the morning. A picture of the great people in your customer service department in the middle of the night. Your central London store that just recently opened? These are not images of the logo that is stuck to the front door of your head office. These are images of the real people that make up your organization.

Tell your story once. Repetition is not always good. Some sales presentations tell the story on the summary page at the opening, then repeat the story using the slides in the deck, and then wrap up the same story one more time with the final conclusion page. The introduction page of a sales presentation should be a teaser, promising a specific solution to a specific problem your customer has. The body tells the story. The final summary reminds your customer about the solution.

Presentation outlines should be visual

Everyone knows that it is important to think about the story and flow of your presentation before opening PowerPoint and start designing slides. Paper sketches are great, sticky notes are great. But there is one common approach that usually does not work: writing the story out long-hand in Word.

Long-hand text looks final. When you want to discuss it with a team of people, they start paying attention to wording, fine tuning messages. This is wasted energy at this stage in the process.

But more importantly, text is not visual. "Here we need an image of a man standing in the street holding his phone up in the air in despair". It is much more powerful to discuss the draft or first ideas of a visual presentation with - well - visuals!

As a result I often end up scribbling the first version of a presentation in PowerPoint. But in this case PowerPoint is not the slide design tool, rather a simple note pad to organize ideas.

Spend time on your weakness

A startup pitching to a giant:
  • This will save you millions of cost!
  • Your users are asking for it!
  • We enable you to break into new markets!
  • Your competitors already have something like this!
25 minutes later with 5 minutes left: "convinced?"

"Yeah sure, but we have a policy not to work with startups that might go bankrupt tomorrow..."

It is important to find out the major concern of the giant before pitching. When someone mumbles in a phone call that they have a policy not to work with startups, it is most likely not a side comment. Focus your pitch on this issue. Not explicitly, but in between the lines.
  • Show your blue chip investor base
  • Show the partnerships you have with very established players
  • Show your positive cash flow
  • Show your customer list
  • Show them anything that might support the point
The real battle is here. Maybe it is a hard one to win, but at least you should try.

Sticky Slides becomes Idea Transplant

OK, I have re-branded. One more time the first blog header that I used back in the summer of 2008. (the details: Verdana font, and the standard Microsoft "Trek" color scheme). All the best Sticky Slides...


All links and RSS feeds should continue to work:
http://blog.ideatransplant.com
http://www.stickyslides.com
http://www.stickyslides.blogspot.com
http://feeds.feedburner.com/stickyslides

Can your audience see it's PowerPoint?

If they can, maybe it is time to change the slide design and get rid of:
  • Repeating graphics
  • Titles in the same spot
  • Page numbers
  • "Confidential" on every page

Book review - "Thinking with type"

Regular readers will have noticed that I am reading up on typography lately. Some basic understanding of typography can improve the quality of your presentation designs dramatically. The book Thinking with Type (affiliate link) by Ellen Lupton is one of the most useful ones I read so far. Clear explanations of all the basic concepts with great examples. It comes with great online resources on the Thinking with Type website, covering a lot of material of the book. (See the type crime section, and how I use the wrong quotation marks all the time on this blog).


Earlier reviews of typography books:
  • Just my type, stories about the most important fonts and their designers, useful information, entertaining reading (and great dinner party stories).
  • 20th century type, a more scientific overview of fonts and designers of the past century.
  • 1000 fonts, just what the title says
  • Design elements, a broader review of graphic design concepts
  • Bibliographic, an overview of classic graphic design books

Cheap hotel rooms!

It sounds great, but we discount it completely because we have heard and read it so many times. The same for text in presentations.

Even this Zen minimalist slide text (with a nice picture in the background) might not convince your audience:
IN SHORT, WE HELP YOU
  • Acquire new customers
  • Sell more to existing customers 
  • Prevent customers from leaving
  • Cut cost
These are the exact things big banks and mobile phone operators are worried about. But, every company pitching to them is putting these words on the summary slide. It does not stick anymore. They have heard it before.

Increase the signal to noise ratio. Instead, try reminding them on the final slide about the specifics of your company that create these benefits. Maybe a small icon-size thumbnail of an image you used before. It will make you stand out in the noise.

Going beyond the presentation screen borders

A long introduction to the post today. You can skip the plot sideline and go straight to the end if you want.

It seems that many visual artists that somehow documented the thoughts behind their work reach higher levels of fame. One example is Vincent van Gogh, who through the letters to his brother Theo gave us a lot of background on his art. Vincent van Gogh spent some time in this white house in the same street I grew up in the Dutch town of Hoogeveen, and it is striking to see how his descriptions of the place, the features and character of the people still applies today (except for that people there have moved on from living in huts). His subsequent transition from the cold/dark Netherlands to the bright Mediterranean is another interesting parallel I share with the painter.

Vincent Van Gogh, farm house in Hoogeveen

Recently, I have been reading a biography about Robert Irwin, an American artist starting off with expressionist paintings to move on to minimalist, large art installations. The book Seeing Is Forgetting the Name of the Thing One Sees (affiliate link) provides lots of his personal perspectives behind his own work, but more importantly about art in general. I have changed the way I like at art after reading it.


Irwin wonders why art ends with the frame of the painting. He wonders why art ends with the room the painting/installation is exhibited. Art and beauty is all around us, we just need to be able to perceive it.
"But paintings are like what you can barely make out through a keyhole compared with the richness of perception that's just waiting there in the world to be experienced all the time. [...] It's strange. With food, for instance, people seem to understand what's involved: you savor the taste rather than just feed the body. But people have a hard time understanding that it should be the same way with visual experience."
Popping the bubble and bringing us back to the world of presentations. What got me to write this long post introduction is the insight that you need to design an overall presentation experience that does not end with the borders of your screen. The background, the stage decor, the way you/the speaker appears, the light in the room, everything. Your presentation is a mini art installation maybe with a more banal subject than these great artists, but still it is an installation. Imagine what a video of your performance would look/sound like and design acoordingly. The TED presentations are a good example of this.

Poster design goodness

Some interesting visual concepts in a Core77 poster design competition. I borrowed the image by the winner Miryam Melkumyan, you can see all entries here.

Compare all fonts installed on your computer

A nice link tip from Gee Ranasinha: the site Wordmark.it shows you a text in any font that you have installed on your computer.

Sorry Degas...

One of the images in the slider of my Idea Transplant web site needed some extension. Here is how I re-used some components of Degas' original painting and make it fit in today's widescreen format. I hope he will forgive me.






Book review - "Just my type"

Most books about typography and graphics design are nicely illustrated reference books full of theory. Just My Type: A Book About Fonts (affiliate link) by Simon Garfield is different; through a number of stories and anecdotes you a get a wonderful introduction to the history of typography.


It is a great read: both informative and entertaining. A more extensive review of the book in the New York Times. I purchased the book for my Kindle/iPad to save delivery time and charges to Israel. If you live closer to Seattle, I would suggest you buy a paper version to get a better view of the font examples inside the book.