Microsoft is working to add interactive features to PowerPoint presentations: real-time hand writing, audio/video of the presenter for off line viewing, analytics (who looked at what slide for how long), etc. A more elaborate description here on ZD Net. At the moment, Mix is just an add-in, but it could be a preview of what directions Microsoft will be taking future versions of PowerPoint.
Microsoft has opened Mix for preview, but it requires PowerPoint 2013 (i.e., does not work on a Mac).
My hunch is that the world needs simpler presentation software (working on it), not more complicated, but I am open to be convinced of the opposite.
Funny
Most infographics are a bombastic compilations of overcomplicated, trying-too-hard, visualisations of facts that are not always that insightful. These simple graphs by Danish writer/artist duo Mikael Wulff and Anders Morgenthale are well executed and actually pretty funny.
A compilation of charts here on the Zero Hedge blog, and here is the web site of the original creators Wumo.
Where is that chart again?
The majority of slides in an average presentation are the bubble wrap that protects the real content. These slides are summary pages, set up pages, and lists of bullet points to remind the speaker what she should be saying next.
One indication that a slide is really needed is that you often look for them in one on one meetings. “Hey, wait, where is that email, with that attachment, with that special slide that I made a while ago.”
Spend more energy making slides like these.
One indication that a slide is really needed is that you often look for them in one on one meetings. “Hey, wait, where is that email, with that attachment, with that special slide that I made a while ago.”
Spend more energy making slides like these.
"That took no time at all"
Many younger employees in big corporations have now understood that presentations with many slides that cover one point each are more effective than short presentations full of dense bullet point slides.
Their bosses might not be there yet.
I found an effective strategy to convince them: design the deck the way you want it, and have a test run. In 25 minutes, your boss understands that it takes the exact same time to present that longer presentation.
Their bosses might not be there yet.
I found an effective strategy to convince them: design the deck the way you want it, and have a test run. In 25 minutes, your boss understands that it takes the exact same time to present that longer presentation.
Visual shelf life
The other day I pointed out to a client that the colours of the corporate sign on top of the building were starting to fade. No, not that many customers of the company drive by the building every day (HQ is in Tel Aviv, customers are all over the globe), and yes, you can still read the sign and understand what company occupies the building. But still, it is the more subtle cultural signal of how the company sets its priorities, mostly influencing the employees who are making things happening every day.
The same applies to the look and feel of your presentations, if it looks worn out and tired, the audience might just think that the same is true for the company as a whole, and maybe their suspicion is right...
The same applies to the look and feel of your presentations, if it looks worn out and tired, the audience might just think that the same is true for the company as a whole, and maybe their suspicion is right...
Zooming without Prezi
If you save your PowerPoint or Keynote file as a PDF and use an iPad with a PDF viewer to project your presentation, you can pinch and zoom into slides without sophisticated slide design techniques or special tools such as Prezi.
PowerPoint for iPad does not support it (yet).
PowerPoint for iPad does not support it (yet).
The bar is rising
Compared to 10 years ago:
- Your audience has sat through many more presentations
- Your audience has watched many TED talks
- Your audience has eliminated the patience to waste time digesting formal communications (big wordy business documents)
- Your audience has probably seen/heard many ideas that are similar to yours
- Your audience has become better at digesting information from multiple channels, devices, quickly
The bar is rising.
Bad form
Most form designs are a total disaster. Full of text (long prose) and cluttered, it is impossible to find the information you actually need. Especially if you are a non-Hebrew reader living in Israel, and need to pay a water bill online. The basics of 1) which web site to go, 2) what numbers to enter on the site, and 3) by when to pay are totally unclear.
There is a strong parallel with poorly designed presentation slides. Most forms are designed with the issuer in mind: it follows the structure of the IT infrastructure. Most forms follow a classical form template that has been used for decades, nobody is challenging whether a different layout might by more effective. Most forms lack any form of human language.
There is a strong parallel with poorly designed presentation slides. Most forms are designed with the issuer in mind: it follows the structure of the IT infrastructure. Most forms follow a classical form template that has been used for decades, nobody is challenging whether a different layout might by more effective. Most forms lack any form of human language.
Scientific slide analysis
Here is a piece of research that extracts the font sizes, fonts used, lines per slides, slides per presentation of a 1,000 random presentations downloaded from the Internet. Lots or Times New Roman, lots of text, tiny fonts, endlessly long presentations. We knew it intuitively, but now there is the hard data to back it up. Research by Tim Theman.
Place holder and data charts
I realised that most presentation slides I create fall in two categories:
- Data charts that have information in them that would be impossible to convey verbally (a graph, a table with financial information, a ranking of competitors)
- Place holders with some powerful visual (picture, typography) and is merely a placeholder for the story told by the presenter
Things go wrong if you mix them: showing hard core data with a cute picture will not work, putting up a detailed consulting framework as your place holder will not work.
The big idea slide
I usually start a presentation design project by digesting all the available information, listen to a verbal version of the pitch, Google for market and competitor information, create a slide template based on a straightforward slide (the profit and loss account for example), and let the whole thing cook in my mind for a while.
I know when I leave the “cooking” phase when I am able to draw up the key idea of the presentation in one slide. That one takes a long time to design, but when it is done, all other slides follow really quickly.
I know when I leave the “cooking” phase when I am able to draw up the key idea of the presentation in one slide. That one takes a long time to design, but when it is done, all other slides follow really quickly.
Skipping the manual
When buying a new product, nobody reads the manual from beginning to end. People are curious, they try things, go back to a specific page in the manual, and then try again.
Many subject experts want to write the definitive, descriptive manual of their idea. Instead, considering the audience wanting to skip it. How would they go about understanding your idea in a probing dialogue? Anticipate that thought flow and make it the structure of your next presentation.
Many subject experts want to write the definitive, descriptive manual of their idea. Instead, considering the audience wanting to skip it. How would they go about understanding your idea in a probing dialogue? Anticipate that thought flow and make it the structure of your next presentation.
Aide memoire
Many speakers use bullet points to remind themselves what story to tell the audience next. Turn back to audience, say “Uh, and also...” Read out bullet point. Turn back to the audience. Then, improvise (often a very engaging) story.
These people actually do not need slides at all. The story is in their head, they just need to be prompted to get the flow going. Two solutions:
- Use simple speaker cards instead, and forget about slides all together
- Create highly visual prompts: a picture, a slide with just one word on it and use presenter view to avoid having to turn your back on the audience
Do not overdo it
A VC complained a about a Prezi presentation today: a combination of motion sickness and impatience (using 30 slides to make a totally obvious point that could be made in 1).
There is nothing wrong with Prezi if it is used right:
There is nothing wrong with Prezi if it is used right:
- Use zooming effects to support your story: zoom in on a technical diagram for example, hop in and out of a time sequence, focus on parts of your product, highlight different areas of a map. Zooming for the sake of zooming is not helping anyone.
- If you are in a small meeting, leverage the non-linear navigation to have a good interactive discussion. Random story sequence shifts for a big audience makes everyone miss the plot.
Romanticising without apologies
After you told a story, try to avoid downplaying it: “Well, maybe I romanticised things a bit”, it is like a cold bucket of water for the audience. Decide the level of romanticising beforehand, and then stick to your choice without apologising and/or blushing.
The nose is a lie detector
When people make big statements in a presentation they get a bit nervous (“we are the cheapest solution in the market”) and often cannot suppress the urge to touch their nose to get rid of that subtle itchy feeling. Train yourself to be strong and do not touch your face when making big claims.
PowerPoint for iPad review
Yesterday, Microsoft finally released a full version of Office for iPad, including PowerPoint. Unlike a previous release for iPhone, this version allows you to create and edit documents.
I blogged before about the strategic mistake of Microsoft restricting its Office products for its own operating systems, and I think the recent change in CEO might have something to do with the sudden release of the iPad app which was rumoured to have been ready for a long time.
So what do I think? First of all, the design looks great. It is a good blend of the iOS environment with Microsoft-specific UI elements (ribbon). The app works fast/snappy and is intuitive to use.
The best thing is that finally PowerPoint will look normal when opening them on an iPad. Fonts work, no need for PDF-ing, or using specific apps such as SlideShark. This takes an important uncertainty out of business meetings. I had many instances where I needed to pull out a deck quickly and unexpectedly, and if an iPad is the only devices you have on you, you keep on apologising for the horrible look of your slides.
And I think this will be the main use of PowerPoint for iPad: showing presentations plus the occasional last minute text edit, or slide show re-order. Serious slide design work is not possible, first of all due to the small screen that is not comfortable to work on for a long time, and secondly because critical functions are missing when compared to the desktop app.
It was expected that Microsoft had to make compromises on what functionality to include, and more importantly, what to leave out. And understandably, there are a few big ones missing. You cannot edit/create data charts for example, which are a big deal in business presentations. Also it is not possible to edit the slide master, which means that any presentation you have to start from an existing document, (which is probably not a bad option).Microsoft did add things that I think are less important, it is possible to manage slide transition effects for example. Not really important in a business presentation.
There are simple, but really important things missing though. Auto-snap alignment of objects is not there. You drag objects around the slide and it is impossible to get them to line up perfectly. You will not see this on a small screen, but when you go on stage for a big audience, your whole slide will look garbled. Second critical function missing: cropping images. It is impossible to make a decent composition of multiple images on a slide. A big deal. Hopefully Microsoft (are you reading this?) will fix this in a subsequent release.
The delivery of presentations is very important on a mobile device, and Microsoft left out one important feature: Airplay. You need to get it to work via the iOS7 interface, and then it works fine, but Microsoft should have made it very prominent in the app. In a few years from now, the low resolution VGA office projectors will all be replaced by Airplay compatible devices (I predict).
Nice touches for presentation delivery are a button to black out the screen (and focus attention on the presenter), and a marker to annotate slides as you present them.
The file system you work in is the Microsoft 365 OneDrive, it is a shame that Microsoft does not allow support for iCloud, Google Drive, and Dropbox, but it is understandable that this feature did not make it because of strategic reasons. Microsoft finally got the insight that Office for iPad will lose them some sales of Windows tablets, but on the other hand might be their strongest weapon to have a change in the battle for enterprise cloud storage environments.
Inserting photos is done through the camera roll, or photo stream, and not via OneDrive. A bit cumbersome for business presentations, since the images you are likely to use are not the ones of your family trips.
Wrapping up, I think the PowerPoint for iPad is actually a really useful app for what it is designed for: displaying presentations in small meetings, and even for big audiences with the option for emergency slide edits. When Microsoft fixes the alignment of objects and image cropping it will be even better.
I blogged before about the strategic mistake of Microsoft restricting its Office products for its own operating systems, and I think the recent change in CEO might have something to do with the sudden release of the iPad app which was rumoured to have been ready for a long time.
So what do I think? First of all, the design looks great. It is a good blend of the iOS environment with Microsoft-specific UI elements (ribbon). The app works fast/snappy and is intuitive to use.
The best thing is that finally PowerPoint will look normal when opening them on an iPad. Fonts work, no need for PDF-ing, or using specific apps such as SlideShark. This takes an important uncertainty out of business meetings. I had many instances where I needed to pull out a deck quickly and unexpectedly, and if an iPad is the only devices you have on you, you keep on apologising for the horrible look of your slides.
And I think this will be the main use of PowerPoint for iPad: showing presentations plus the occasional last minute text edit, or slide show re-order. Serious slide design work is not possible, first of all due to the small screen that is not comfortable to work on for a long time, and secondly because critical functions are missing when compared to the desktop app.
It was expected that Microsoft had to make compromises on what functionality to include, and more importantly, what to leave out. And understandably, there are a few big ones missing. You cannot edit/create data charts for example, which are a big deal in business presentations. Also it is not possible to edit the slide master, which means that any presentation you have to start from an existing document, (which is probably not a bad option).Microsoft did add things that I think are less important, it is possible to manage slide transition effects for example. Not really important in a business presentation.
There are simple, but really important things missing though. Auto-snap alignment of objects is not there. You drag objects around the slide and it is impossible to get them to line up perfectly. You will not see this on a small screen, but when you go on stage for a big audience, your whole slide will look garbled. Second critical function missing: cropping images. It is impossible to make a decent composition of multiple images on a slide. A big deal. Hopefully Microsoft (are you reading this?) will fix this in a subsequent release.
The delivery of presentations is very important on a mobile device, and Microsoft left out one important feature: Airplay. You need to get it to work via the iOS7 interface, and then it works fine, but Microsoft should have made it very prominent in the app. In a few years from now, the low resolution VGA office projectors will all be replaced by Airplay compatible devices (I predict).
Nice touches for presentation delivery are a button to black out the screen (and focus attention on the presenter), and a marker to annotate slides as you present them.
The file system you work in is the Microsoft 365 OneDrive, it is a shame that Microsoft does not allow support for iCloud, Google Drive, and Dropbox, but it is understandable that this feature did not make it because of strategic reasons. Microsoft finally got the insight that Office for iPad will lose them some sales of Windows tablets, but on the other hand might be their strongest weapon to have a change in the battle for enterprise cloud storage environments.
Inserting photos is done through the camera roll, or photo stream, and not via OneDrive. A bit cumbersome for business presentations, since the images you are likely to use are not the ones of your family trips.
Wrapping up, I think the PowerPoint for iPad is actually a really useful app for what it is designed for: displaying presentations in small meetings, and even for big audiences with the option for emergency slide edits. When Microsoft fixes the alignment of objects and image cropping it will be even better.
From 90 to 100 percent
Sometimes I work with really good presenters that already have a really good presentation. How to get from 90 to 100%?
My approach would be to sit in the audience of a real live presentation, or watch an entire presentation from start to finish on video. Then, create a series of slides that exactly mimic the story. Take out slides that do not really add anything and are just a prompt for the presenter to tell a story. Add black slides to switch off the projector all together. Use very simple graphics and words to support a story. Be a movie director and look at each frame of presenter and slide together.
My approach would be to sit in the audience of a real live presentation, or watch an entire presentation from start to finish on video. Then, create a series of slides that exactly mimic the story. Take out slides that do not really add anything and are just a prompt for the presenter to tell a story. Add black slides to switch off the projector all together. Use very simple graphics and words to support a story. Be a movie director and look at each frame of presenter and slide together.
You are not presenting slides
Back in the old days at McKinsey, my first project manager explained to me that I was supposed to “present the slide ” (Exhibit in McKinsey speak) to the client. This involved taking the audience (a small conference room) through all steps of the analysis.
And also we found... And then we found... And also we analysed... And also the team discovered...Presenting a slide is probably still useful in internal team meetings among management consultants or scientists, but in most story-driven business presentations slides are there to support you in a subordinate role rather than claiming the lead role. The slides run in the background, as you tell your own story.
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